AI meeting minutes from any recording, in person, online or on your phone

What the minutes look like

Below is unedited SozAI output for a public meeting recording: the recording went in, these minutes came out.

Bot or no bot

Most AI note takers for meetings join the call as an extra participant. Otter's pricing page, for example, says its assistant "joins Zoom, MS Teams, and Google Meet to automatically write and share notes" (checked 2026-10-25). For a calendar full of video calls that works well, because nobody has to remember to press record.

It does nothing for the meeting in the conference room, or for the call someone took on speakerphone. SozAI doesn't join calls. You record, in one of three ways:

• a phone on the table for an in-person meeting (where to put it is on the meeting recorder page);
• the SozAI web app in Chrome or Edge on a computer, which records the browser tab of a video call, with or without your microphone;
• the recording the meeting tool already saved, uploaded as a file of up to 500 MB (where the meeting tools keep them).

The trade-off is real. A bot starts by itself; with SozAI somebody presses record. In return there's no extra name in the participant list, one tool covers rooms and calls, and the people you meet don't have to be on a platform the bot supports. If every meeting you have is a video call and you never want to think about recording, a bot-based tool will suit you better.

Meetings in other languages

SozAI detects the spoken language by itself, across 99 languages, so a meeting held in Polish or Arabic needs no setting. The minutes are written in the language of the meeting. If the report has to be in English, translate the notes in the app or on the web; the transcript can be translated too.

How good the transcript is depends on the language. Our public accuracy test measured word error rates from 1.8% in Spanish to 8.0% in Portuguese, 19.6% in Arabic and 50% in Kazakh. Those were short sentences read in quiet rooms. A meeting with people talking over each other will do worse, and we haven't measured meetings yet.

One limit to plan around: each recording is transcribed in a single language. If a meeting switches from German to English halfway, the part in the second language can come out badly. When you know the switch is coming, start a new recording at that point.

A meeting minutes template you can copy

Minutes have the same shape whoever writes them. Copy this into your document and fill it from the SozAI notes, which map onto it section by section; the chapters (each with its timestamp) can stand in for agenda items. Attendance and approval are yours to add, because a recording can't tell who sat in the room and said nothing.

MEETING MINUTES
Meeting:
Date and time:
Place or link:
Chair:                 Minutes taken by:
Present:
Apologies:

1. Summary
   (two or three sentences)

2. Agenda items and decisions
   2.1 Item:
       Decision:
   2.2 Item:
       Decision:

3. Action items
   Task | Owner | Due

4. Open questions

5. Next meeting:

Approved by:           Date:

Meeting notes for your situation

• Online calls without a bot: record a Google Meet, Zoom or Teams call from your browser tab or your Mac; nobody joins the call.
• In-person meetings: a phone or laptop on the table, speakers marked, tasks pulled out.
• Meetings in another language: the transcript in the language spoken, notes translated into yours.
• One-on-ones and coaching: private notes and follow-ups from a 1:1.
• On a Mac: the Meeting mode hears desktop Zoom or Teams and transcribes on the Mac.
• On Windows: the web version in Chrome or Edge records the call tab and your microphone.

Recordings from Zoom, Teams or Google Meet

• Zoom: what Zoom transcribes on each plan, and how to get text from a local or cloud recording when it made none.
• Microsoft Teams: when the Teams transcript is missing or not yours to open, and what to do with the recording.
• Google Meet: which Workspace plans transcribe, and how to get a transcript of a Meet call on any plan.

Who it suits, and who it doesn't

A good fit if:

• you chair or sit in meetings held in a room, and somebody has to send minutes afterwards;
• your meetings run in a language other than English, or in a different language from one meeting to the next;
• you already have recordings, from Zoom or a dictaphone, and want minutes from them;
• you want the timestamped transcript kept as the backup for what the minutes say.

Look elsewhere if:

• you want a bot to join every call in your calendar without anyone pressing anything;
• your minutes are a formal record that a board or a court has to accept as is: SozAI gives you a draft, and a person still checks and signs it;
• the meeting is about patients. SozAI isn't built for clinical records; our sister app notavik keeps the audio on the device.

Using SozAI with a team

Today each person has their own SozAI account, and recordings stay in that account. Shared workspaces and admin roles don't exist yet. Team and Education seats are bought by card at web.sozai.app, $12.99 a month or $99.99 a year per seat, with an invoice in your organization's name: how buying for a team works. How teams use it now: SozAI for teams.

Where the recordings go

• Recordings travel to us over HTTPS and are stored on our servers.
• Speech recognition and the AI features are run by named partners. Every one is listed on our subprocessors page.
• We don't sell your recordings, and our code never uses them to train models.
• You can delete a recording or your whole account yourself. That deletes the audio file and everything made from it (transcript, notes, flashcards, quizzes) from our servers. Encrypted database backups are kept for up to 12 months.

Not offered yet: sign-in through your organization's identity provider, team admin roles, a security certification of our own. You sign in with Google or Apple, or with a one-time email code. Details are on the security page.

What it costs

The first 30 minutes of transcription are free, once, with no card. After that Premium is from $4.99 a week or $79.99 a year, billed through the App Store or Google Play, or Pro and team seats on web.sozai.app, with up to 700 hours of transcription. See pricing and buying for a team.