Meeting Cost Calculator
See what a meeting really costs. Enter the number of people, average salary, and length to get the cost in money and person-hours.
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How It Works
Enter the details
Add the number of attendees, their average salary, and the meeting length.
See the real cost
Get the dollar cost, total person-hours, and the yearly cost if it repeats weekly.
Decide better
Use the number to shorten, shrink, or replace meetings that are not worth it.
Meetings are not free
Every meeting spends salary — but that cost is invisible, so it rarely gets questioned. This calculator makes it concrete: enter how many people attend, their average annual salary, and how long the meeting runs, and you get the real cost in money and in person-hours.
How the math works
It converts the average annual salary into an hourly rate using roughly 2,080 working hours a year (40 hours over 52 weeks), multiplies by the meeting length and the number of attendees, and shows the total. It also projects the yearly cost if the same meeting happens every week — which is where the numbers get hard to ignore.
A simple nudge toward fewer, better meetings
Used before scheduling, it helps you ask whether a 30-minute sync with eight people is worth what it costs, or whether a short written update would do. Used in the room, the running total is a gentle reminder to stay on track. And when a meeting does happen, recording and transcribing it with Sozai means people who skip it can still catch up — so you can invite fewer people without leaving anyone out.
Frequently Asked Questions
How is the meeting cost calculated?
What if attendees earn different salaries?
Does it include overhead and benefits?
What is the yearly figure?
Is anything I enter sent to a server?
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