조회수 220만회!? 2025 현재 가장 효율적인 폴더 정리 방법 — Transcript

Learn the most efficient folder organization method in 2025 using a 5-level structure and two-digit numbering for easy file management.

Key Takeaways

Keep folder hierarchy within 5 levels for easy navigation.
Use two-digit numbering (01-99) to prioritize and organize folders.
Create an archive folder (99) for inactive projects to reduce clutter.
Adapt folder and file naming conventions based on file type and usage.
Balance structure with flexibility to maintain productivity and avoid over-complication.

Summary

The video shares an efficient method to organize computer folders based on two main rules: keeping folder depth within 5 levels and numbering folders with two-digit numbers.
The 5-level rule ensures all files and folders can be found within five nested layers, simplifying navigation.
Numbering folders from 01 to 99 helps prioritize frequently used folders by placing them at the top and avoids chaos caused by alphabetical naming.
An archive folder numbered 99 is recommended for storing completed or inactive projects to keep the main workspace clean.
The creator organizes personal, work, and template folders separately, with further categorization inside each based on frequency and type of use.
Flexibility is encouraged; for example, photos are organized by year instead of strict numbering to suit their chronological nature.
File naming conventions include using dates or alphabetical order depending on the file type and search needs, helping maintain order and searchability.
The video references Jeff Su’s method and emphasizes balancing structure with flexibility to avoid over-organization that can reduce productivity.
Additional tips include using a Quick Share folder for easy file sharing and employing search tools like 'Everything' for quick access.
The overall advice is to adopt a system that fits your workflow and consistently apply it while allowing some flexibility.

Chapters

Full Transcript — Download SRT & Markdown

Speaker A

I've received many requests to share how to organize computer folders. I have stored files in various places like Google Drive, Naver Box, external SSDs, internal HDDs, and memory, so I was someone who suffered from this more than anyone else.

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There were times when I just piled things up randomly, and I tried various methods, including the famous PARA method and talking with GPT for over three hours to organize things, so I've experienced many attempts and failures.

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However, two years ago, I finally settled on a method after watching a file organization video posted by a channel called Jeff Su, which has 1.5 million subscribers.

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This method applies two simple rules when organizing all files. The first is the 5-level rule.

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When organizing all files and folders, make sure to keep it within 5 levels. For example, what you are currently looking at: this video file can be found within levels 1, 2, 3, 4, and 5 on the SSD.

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For example, the photos taken during the last outing can also be found within levels 1, 2, and 3, hey! within level 3.

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In this way, we create a structure that allows us to find all folders and files within level 5.

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"I might only be at level 5, but can I fit all my files in?" you might think...

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Surprisingly, most, if not all, of your files will fit within this range. The categories are actually broader than you might expect.

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However, when I look at my folders, something a bit special stands out. There are numbers in front of every folder.

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This is the second rule. It involves numbering folders or files with two-digit numbers. By doing this, you avoid the chaos caused by names, and if you place the most frequently used or currently worked on folders with lower numbers,

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they will be fixed at the top, making them easy to find quickly. However, it's easier to make exceptions rather than always sticking to numbering, and I will explain that in detail a bit later.

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When numbering, the folder number is limited to two digits, up to a maximum of 99.

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So, you can create a maximum of 99 folders within one level. At this time, use folder 99 as an archive folder.

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If there are folders that are no longer needed for the project or won't be used for a while, you can create an archive folder 99 and put them inside.

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For example, let's assume there were five channels A, B, C, D, and E that received editing outsourcing, and the contracts for channels C and D have ended.

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However, since there are several folders that I've organized, the folders I'm currently working on aren't easily visible at a glance.

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If the number increases beyond five, it will only get more complicated as I take on new projects, so I will keep only the folders A, B, and E that I'm currently working on and archive the completed projects to keep things organized.

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Of course, the archive folder is not mandatory; you can create it only when necessary.

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You just need to organize all the files based on these two rules: level 5 and numbering.

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Let's take a closer look while I open up the SSD I'm using. My SSD starts with 3 folders.

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1st personal folder, 2nd work folder, 3rd template folder. The personal folder contains files that are personal and not related to work.

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There are gallery folders for storing photos and videos, study folders for keeping files related to studying or lecture notes, and hobby folders for things like drawings or sheet music.

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In my case, since I back up photos and videos the most, I numbered the gallery folder as 1 and placed it at the top.

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Inside the gallery folder, I have organized photos and videos separately by year, and I also created additional folders for things like workout videos to maintain the structure.

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The hobby folder is similar. It is organized into three categories: painting, music, and sheet music.

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Oh, of course, what I'm showing you now is an SSD that I carry around every day, so there aren't many files on it, but I usually back up to two HDDs periodically.

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The work folder is similar to the personal folder. I've divided it into three parts: 1 for business-related folders, 2 for the YouTube folder I'm managing, and 3 for occasional freelance video projects that come in.

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The third template folder is where I keep frequently used sound effects, fonts, and document templates, which I use to load sound effects and videos from the template folder when editing.

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However, if you are in a general office job like me, you might not need this template folder.

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Also, this structure is the same for backup HDDs and Google Drive. In Google Drive, there is one additional folder, the Quick Share folder.

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As the name suggests, the Quick Share folder is for sharing. If I want to share an Excel file or a slide that I'm working on, copying it to the Quick Share folder before sharing can prevent the other person from accidentally modifying or deleting it,

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and I can also select and copy only the parts I want, making it very convenient in many ways.

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Since I can upload videos or files that are too large to send via KakaoTalk to the Quick Share folder without worrying about where to put them, it's really convenient.

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As you've seen so far, I organize all the folders according to two rules based on importance or frequency of use.

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Did you notice that? In the example I just showed, there was one folder that violated two rules.

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In the case of personal folders > hobby folders, the numbering follows the rules, but the gallery folder is organized by year rather than two-digit numbering.

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This is the key to organizing folders. While it's important to follow the general framework, it's also necessary to organize flexibly according to the situation or the nature of the files.

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For photos and videos, organizing them in chronological order rather than by importance makes it easier to find and manage.

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Similarly, for one-time outsourcing tasks, it's more convenient to manage them in chronological order by quarter, so I've named them by quarter and organized them in the order they were completed.

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Likewise, for the YouTube channel folders, I've numbered them in chronological order based on the YouTube channels I've managed, rather than by importance.

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So the two folders at the top are one labeled 1 and the other labeled 14.

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Channels that are no longer managed are placed in the archive folder I mentioned earlier.

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The content files uploaded to the YouTube channel usually exceed 100 videos as the channel operates, so they are numbered with three-digit numbers in the order of production for management.

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Of course, sometimes I just throw in files that aren't really important. If you organize too obsessively, it becomes annoying and eventually falls apart.

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After failing several times, I've come to realize that sometimes it's necessary to let go of perfectionism.

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However, because the file names are taken flexibly like this, if you don't set a standard when naming, the structure you've carefully organized can quickly fall apart.

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Jeff Su uses two main methods for file naming: 1. Including the date in the name or 2.

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Leaving it in alphabetical order. In the case of including the date, naming is divided into four categories: 1.

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Year_Designation, 2. Year_Quarter, 3. Year_Month, 4. Year_Month_Date. The choice of format among these is determined flexibly according to the nature of the file.

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Files that are often found through searches can be searched more quickly if they are labeled simply.

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For example, files like project folders or meeting minutes. On the other hand, it's better to set the folder locations for files that require detailed timestamps, such as settlement documents, proofs, and contracts, in a way that makes them easy to remember.

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Documents that are not dependent on chronological order should also be managed based on their folder locations, and the naming should be kept in alphabetical order.

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In the case of Jeff Su, he reportedly includes specific keywords like meeting minutes, working documents, briefing slides, and templates in most document titles to make them easier to search.

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Personally, I dislike things getting too c

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For example, when collaborating with external companies, there are many documents and files that go back and forth, so we create a separate document folder within the project folder and manage all documents, such as business registration certificates and opportunity contracts, by putting them all in one place.

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If we apply this structure, we will be able to manage most of the files effectively.

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In addition, I will share a few handy tips that will make management much easier when you actually do it.

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The first is to use bookmarks. You can register frequently used files or ongoing projects as bookmarks to quickly access them through the side tab.

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When the project is finished, it's easy to tidy up since all you have to do is remove the favorites.

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Jeff Su mentions three conditions for a favorite. The first one, of course, is that it should be the file you use most frequently every day.

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The second one is a file that needs to be opened quickly on the phone.

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This applies only to Google Drive, but since there is a favorites tab in the mobile app, you can easily access it on your phone by registering it as a favorite.

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Moreover, on Galaxy phones, you can place a widget on the home screen, and while iPhones don't have a shortcut widget, you can set it up in the same way using the Shortcut feature.

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The maximum number of favorites for the third one should be limited to 5. The last one is important, and if you register everything as a favorite, the meaning of favorites becomes diluted, so it's better to limit it to a maximum of 5.

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In my case, I only have 3 favorites: 1. The Excel file for the exercise program I'm currently doing, and 2-3.

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The folders for the YouTube channels I'm managing. When using the search function to find files, Google Drive and Mac have well-optimized search engines, allowing you to quickly locate files.

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The Windows Explorer, on the other hand, shows a ridiculous search efficiency that makes you wonder why it was even created, almost like a sluggish snail.

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In situations like this, using a program called Everything allows you to see files and folders as soon as you start typing, making it easy to use.

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While working on tasks, Final final final final final final final final final.... You will inevitably fall into the final swamp.

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As the revisions increase, the meaning of the final version will fade. In my case, I label the file name with an underscore at the end as V1.0, and as more revisions are added, I list them as _v1.1, _v1.2, and so on.

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Or more simply, _v1 You can do it in the same way as _v2 _v3.

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There is no perfect answer for folder structure methods. However, excessive structuring or optimization can actually reduce productivity, so Jeff Su suggests that the best approach is to establish one system and naming convention that fits your situation and continue to develop it.

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In the original video where I left a pinned comment, there are detailed explanations of 'how to use shortcuts' and other methods that I couldn't cover in today's video, so I think it would be good for those who are interested to refer to it.

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I explained some structures that I slightly modified to fit my style based on Jeff Su's method, and I hope it helps those who are struggling with folder structures.

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If you have better methods or tips beyond what I mentioned, feel free to leave them in the comments.

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So, did you hit the 20,000 subscribers?

Topics:folder organizationfile management5-level rulefolder numberingfile naming conventionsdigital organizationproductivity tipsJeff Su methodQuick Share folderefficient file system

Frequently Asked Questions

What is the 5-level rule for folder organization?

The 5-level rule means organizing all files and folders so that they can be found within five nested folder levels, making navigation simpler and more efficient.

Why should folders be numbered with two-digit numbers?

Numbering folders with two-digit numbers (01 to 99) helps prioritize frequently used folders by placing them at the top and prevents confusion caused by alphabetical sorting.

How should I name files to maintain order?

Files should be named using either dates (in formats like Year_Quarter or Year_Month_Date) or alphabetical order depending on the file type and how often you search for them, ensuring easier retrieval.

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